Team Administrator (Temp to Perm), London

Position Overview and Responsibilities

This is a great opportunity for an experienced team admin looking for more responsibility!

We are a global, award winning, integrated communications agency with 250+ people in London. 

This role supports our Public Affairs and Corporate Communications teams and is a nice mix of team & company admin plus exec assistant responsibilities for the senior team heads.  

This role is initially a 3-month contract but likely to convert to a permanent position.

Responsibilities are varied and range from...

  • Meeting coordination (room bookings, catering arrangements, greeting clients) and note taking
  • Coordinating new joiner packs and team inductions 
  • General administration around holiday, sickness tracking, database management, organising team gifts and most importantly birthday cakes and celebrations!
  • Organising and coordinating team away days and off-site training
  • Event support - sourcing the venue and catering, managing logistics and timelines, coordinating event set-up, welcoming guests, budget tracking, managing the RSVP lists and preparing event materials
  • Extensive diary management, meeting preparation, calendar bookings for Senior Department heads
  • Visa and extensive travel coordination 
  • Managing taxi reservations, couriers and restaurant reservations for the team/clients
  • Managing purchase orders and expenses for senior team members 
  • Support the Operations Manager and wider admin team with general building administration 
  • Coordinating team/office drinks and assisting with company events

We want to hear from you if...

  • You have a sense of humour and are unflappable!
  • You have experienced working with large teams and supporting senior executives 
  • You're a fab project manager and able to juggle and prioritise requests coming from all directions! 
  • You love a good diary challenge and enjoy managing complex arrangements, usually across multiple time zones
  • You are an event organising extraordinaire
  • You are a whiz with Microsoft Office (PowerPoint, Excel, Outlook, Word) with strong proofreading and writing skills (minimum 50wpm typing speed ideal)  

If this sounds like you we'd love to discuss further!

As an agency we offer a whole host of additional benefits from private medical and financial consulting to inhouse massage and manicures.  We care about the whole you: your physical and mental health, your family, your development, your longer-term aspirations, your wallet and even your gigs outside of work – for more details see here  - https://cdn.fhflondon.co.uk/wp-content/uploads/sites/27/2019/02/FHF-benefits-booklet.pdf 

FleishmanHillard Fishburn committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, ethnicity, gender identity, sexual orientation, national origin, disability or age.

To ensure we are compliant with GDPR guidelines please see our Data & Privacy Policy. This can also be found on our website at http://fhflondon.co.uk.

We are one of the world’s largest international communications consultancies with more than 2,500 employees in over 80+ offices around the globe. FH was founded over 65 years ago and has since established a strong reputation for delivering meaningful, positive and measurable impact for clients.  We are widely recognised for exceptional service and quality standards as well as our long-term relationships with clients.

Our London office is the second largest office in the global network, defined by a series of practice groups – Corporate Communications, Public Affairs, Corporate Reporting, Brand Marketing, Digital & Social, Insights & Planning, and Brand, Content & Design – combined with expertise in industry sectors such as energy, technology, healthcare, travel and tourism, food & drink, sports, FMCG, financial & professional services.

We have a strong and talented team, a solid client base of Fortune 500 and FTSE listed companies. And, while we’re part of a successful global group, we have developed a ‘start-up’ mentality of bravery and entrepreneurialism, rooted in business-changing ideas.

Awards – just some or our awards include – Top 50 Companies for Executive Women 2010-2016 | NAFE,  Gold for Best Use of Social Media Measurement, 2016 | AMEC Awards, Silver for Best Strategic / Creative Development of a New Brand, 2016 | Transform Awards Europe.   International Consultancy of the Year, Global Agency of the Year and Large Agency of the Year in 2014 by PR Week, as well as European Consultancy of the Year for the second year running by the Holmes Report. We have also been named “Standout Agency” on Advertising Age’s 2013 A-List; NAFE’s “Top 50 Companies for Executive Women” for 2010-2013; Advertising Age’s 2012 “Best Places to Work”; and The Holmes Report’s 2012 Global “Public Affairs Agency of the Year.” The firm’s award-winning work is widely heralded, including at the Cannes International Festival of Creativity.

We are part of the Omnicom Group (NYSE:OMC), the leading global advertising, marketing and corporate communications company.

About FleishmanHillard

FleishmanHillard specializes in public relations, reputation management, public affairs, brand marketing, digital strategy, social engagement and content strategy. We have been named PRWeek’s Global Agency of the Year and Best Places to Work; a “Standout Agency” on Advertising Age’s A-List; NAFE’s “Top 50 Companies for Executive Women” for six years running; and among our firm’s award-winning work we’ve taken home 5 Lions in the past two years at the Cannes International Festival of Creativity.  We’re also more motivated by what we can give than what we receive, and in our 70th year we’ve initiated a worldwide service commitment to support social inclusion in the communities in which we work and live. Visit us at www.fleishmanhillard.com.

FleishmanHillard is committed to equal employment opportunity and affirmative action. FleishmanHillard does not discriminate in any aspect of employment on the basis of race, color, religion, national origin, ancestry, gender, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where FleishmanHillard does business. Our policy is to employ, advance, and reasonably accommodate all qualified employees and applicants. Any person who feels that he or she has been subjected to discrimination should immediately report the matter to Talent Development or to a supervisor.

Any reported incident will be investigated. Retaliation against an employee or applicant who makes a good-faith claim of discrimination is prohibited. Employees and applicants may bring good-faith complaints, ask questions, and raise concerns without fear of reprisal or retaliation.

About Omnicom Public Relations Group

Omnicom Public Relations Group is a global collective of three of the top global public relations agencies worldwide and eight specialist agencies in public affairs, marketing to women, fashion, global health strategy and corporate social responsibility. It encompasses more than 6,000 public relations professionals in more than 330 offices worldwide who provide their expertise to companies, government agencies, NGOs and nonprofits across a wide range of industries. Omnicom Public Relations Group delivers for clients through a relentless focus on talent, continuous pursuit of innovation and a culture steeped in collaboration. Omnicom Public Relations Group is part of the DAS Group of Companies, a division of Omnicom Group Inc. that includes more than 200 companies in a wide range of marketing disciplines including advertising, public relations, healthcare, customer relationship management, events, promotional marketing, branding and research.

If you need assistance reviewing career opportunities or completing an application, please email our careers team.

Please do not contact the office directly to apply – only resumes submitted through this website will be considered.