Updated: November 2018
FleishmanHillard and its affiliated companies (“we”, “us” or “our”) respects your privacy. We are committed to safeguarding your privacy and protecting your information against unauthorized use.
Purpose of this Policy
This Policy will inform you of the nature of the personal information about you that is processed by us and how you can request that we delete, update, transfer and/or provide you with access to it. This Policy is intended to assist you in making informed decisions when using this Site.
For purposes of this Policy, the term “Consumer” should be understood to mean any individual providing personal information to us via the Site or otherwise, excluding all FleishmanHillard employees.
We respect your concerns about privacy. With respect to any personal information that we receive from the European Union, we have implemented appropriate safeguards to maintain an adequate level of data protection, including with regard to data subjects’ rights.
Type of Personal Information Collected
Personal information is information that identifies you as an individual. Categories of personal information we collect through this Site include:
- contact information (e.g. name, physical address, telephone number, email address),
- information for hiring and human resources (e.g. employment and education history, work eligibility status, date of birth, financial account information, government-issued identification information), and
- additional information you submit to us.
This Site does not collect personal information unless you voluntarily submit that information to us or participate in the interactive features on the Site.
How We Use Personal Information
Our primary goal in collecting personal information from you is to:
- verify your identity,
- help us improve our products and services and develop and market new products and services,
- carry out requests made by you to us,
- investigate or settle inquiries or disputes,
- comply with any applicable law, court order, other judicial process, or the requirements of a regulator,
- enforce our agreements with you,
- protect the rights, property or safety of us or third parties, including our other clients and users of the Site,
- provide support for the provision of our Services, and
- use as otherwise required or permitted by law.
Uses of Personal Information Collected Through This Site
The following describes how we use personal information that we collect through this Site:
- Client information.
Information we collect with respect to our clients and potential clients is used to enable us to respond to client requests, to administer client accounts with us, to conduct credit checks, and to verify and carry out financial transactions for payments made to us.
- Media and informational inquiries.
We may collect information for interviews requests, for media questions, or requests for information about our company. We may also provide you with the opportunity to sign up for newsletters or to receive copies of blogs and other information that we make available. Contact information may be requested in each case, together with details of other personal information that is relevant to these inquiries. This information is used in order to enable us to respond to your requests or media requests.
- Career Opportunities.
Potential employees and service providers may provide us with information to find out about and apply for career opportunities, including by providing resumes and other related information. This information is used to enable us to review applications, respond to these requests, and to make hiring decisions.
The information you provide to us may be archived or stored periodically by us according to our standard backup processes and our document retention policy.
Other Uses of Personal Information
We may also collect information in other contexts other than this Site based on our business relationship with you. That information may be used in the manner described above and in other ways, such as:
- Surveys and voting.
We may collect personal information from you via surveys or voting polls. Participation is voluntary and you will have the opportunity to decide whether or not to disclose information. At times, you may have to register to vote or to take part in a survey. We would use that information to report the results of the survey or vote.
We may conduct promotions, contests or giveaways, which may require that you register to enter. We collect personal information from you in order to conduct the promotion, contest or giveaway and to deliver prizes or notices. Participation in these events and providing us with your information is voluntary.
- Industry information.
We maintain information about journalists, talent, social media influencers, social media users and other professionals in the public relations, news or media industry. This information may be information that is voluntarily supplied to us by those individuals through our Site or in other situations, or information that is public or available in third party databases. We use this information to conduct our business on our own behalf or on behalf of our clients. We make efforts to minimize the use of this information to that which is necessary for our legitimate business interests.
- Interactive areas.
We may provide interactive areas, such as message boards, chat rooms or other forums. Participation in these areas by users is voluntary. We discourage you from submitting any information that may identify you personally when participating in these areas. Use of these public areas is not secure and we cannot ensure that your information will be protected.
- Marketing communications.
We may carry out marketing activities using your personal information. We may send marketing information to you by mail or email. We may also provide you with information about media and public relations events. It may be necessary to mention the purpose of other marketing communications at the point that we collect that information. We send this information and materials to you where you have consented to receive such information or materials, or where we have another lawful basis to do so to the extent required by law.
Personal information of Children
Our Site is intended for ages 18 and older. We do not intend to or knowingly collect personal information from children.
Sharing Your Information
We will not sell your personal information to other companies and we will not share it with other companies for them to use without your consent, except in connection with the sale or merger of FleishmanHillard or the division or office responsible for the services.
We may share your personal information to any of our group affiliates, or to our agents, partners or contractors who assist us in processing transactions, fulfilling requests for information, receiving and sending communications, updating marketing lists, analysing data, providing IT and other support services or in other tasks, from time to time. Our agents, partners and contractors will only use your information to the extent necessary to perform their functions.
We may collect and use aggregated and non-personal information. We may share this aggregate information and non-personal information with unaffiliated third parties, such as business partners, manufacturers, distributors and retailers, in a form in which the shared information will not contain nor be linked to any personal information.
Obtaining Your Consent
Where our use of your personal information requires your consent, you can provide such consent:
- at the time we collect your personal information following the instructions provided; or
- by informing us by e-mail, post or phone using the contact details set out in this Policy.
Please note that if you specifically consent to additional uses of your personal information, we may use your personal information in a manner consistent with that consent.
Third Party Links and Services
Our Site contain links to third party websites and services. Please remember that when you use a link to go from our Site to another website or you request a service from a third party, this Policy no longer applies.
Your browsing and interaction on any other websites, or your dealings with any other third-party service provider, is subject to that website’s or third party service provider’s own rules and policies. We do not monitor, control, or endorse the privacy practices of any third parties.
This Site may integrate with social networking services. You understand that we do not control such services and are not liable for the manner in which they operate. While we may provide you with the ability to use such services in connection with our Site, we are doing so merely as an accommodation and, like you, are relying upon those third-party services to operate properly and fairly.
This Policy does not apply to these third-party websites and third party service providers.
Opt Out and Unwanted Communications
To opt-out of any future promotional or marketing communications or any other communications from us, you should send a request to us at the contact information in the section entitled CONTACT DETAILS. We will process your request within a reasonable time after receipt. Please note that if you opt out in this manner, certain aspects of this Site may no longer be available to you.
Confidentiality and Security of Your Personal Information
We are committed to keeping the personal information you provide to us secure and we will take reasonable precautions to protect your personal information from loss, misuse or alteration.
Information regarding job applications is encrypted and transmitted in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for “https” at the beginning of the URL. Only employees or third parties who need the information to process a specific request are granted access to personally identifiable information.
- We use analytical cookies to recognize and count users of our Site, measure the effectiveness of our content, and understand how visitors use our Site. We currently use Google Analytics for this purpose.
- We may place, or allow a third party to place, functional cookies to make a website easier to use, such as cookies that maintain a user’s session.
- For example, job applicants who visit our Site and apply for a job are directed to a third-party site to submit applications and that site places a cookie that is used to maintain an applicant’s session. That same third party may also place other cookies, such as a LinkedIn cookie, that may also apply to job applicants. We currently use Taleo for this function. You can delete these cookies via your browser settings.
- We also use Vimeo to host videos, which places a cookie to allow visitors to view the videos that are embedded in posts and pages on our Site.
You can review your Internet browser settings to exercise choices you have for certain cookies. If you disable or delete certain cookies in your Internet browser settings, you might not be able to access or use important functions or features of this Sites, and you may be required to re-enter your log-in details.
We may make changes to this Policy from time to time. This Site includes a date on which it was last updated.
To ensure that you are always aware of how we use your personal information, we will update this Policy from time to time to reflect any changes to our use of your personal information. We encourage you to review this Policy periodically to be informed of how we use your personal information.
How Long Do We Keep Your Personal Information?
We retain personal information only for as long as is necessary for the purposes described in this Policy, after which it is deleted from our systems.
Recourse Enforcement and Liability
You may file a complaint concerning our processing of your personal information. We will take steps to remedy issues arising out of any alleged failure to comply with this Policy. You may contact us as specified below about complaints regarding our personal information handling practices.
For questions or concerns about this Policy, or to ask questions or express concerns about our collection, management and processing of personal information, Consumers may contact one of the contacts listed below.
Contact at our corporate headquarters:
Senior Vice President
200 No. Broadway
St. Louis, Missouri 63102
Contact in the EU:
15 Fitzwilliam Quay
Alternative Dispute Resolution
If a Consumer’s complaint cannot be resolved through our internal processes, we will cooperate with the alternative dispute resolution provider JAMS (Judicial Arbitration and Mediation Services) pursuant to the JAMS International Mediation Rules, available on the JAMS website at: www.jamsadr.com/international-mediation-rules.
JAMS mediation may be commenced as provided for in the relevant JAMS rules. The mediator may propose any appropriate remedy, such as deletion of the relevant personal information, publicity for findings of noncompliance, payment of compensation for losses incurred as a result of noncompliance, or cessation of processing of the personal information of the Consumer who brought the complaint.