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Article

5 AI Risks Every Company Should Be Aware of – and What to Do about Them 

September 24, 2025
By Zack Kavanaugh

AI is accelerating, but its promise is falling behind.  

The tools are multiplying, but only 1% of organizations consider their AI efforts “mature” – and 95% of generative AI pilots are failing.  

Why? Because transformation is a people challenge, not just a tech race. 

This piece surfaces five often-overlooked risks that quietly stall progress – each one rooted not in code, but in communication. Breakdowns in clarity, coordination and leadership commitment continue to limit adoption and erode trust. 

And yet, these are exactly the areas where strategic communication plays a pivotal role – helping organizations course-correct, contain risk and unlock the value AI is meant to deliver. 

For leaders ready to close the gap, here’s where to focus next. 

1. The AI Narrative Isn’t Moving as Fast as Tech  

What’s happening: AI rollout is rolling out fast, but most employees remain unclear on what it means for their work. 

Why it matters: Multiple reports show that companies are investing in AI tools faster than they’re training teams or communicating the impact. The result? Employees feel left behind, unsure where they fit in or how to contribute. 

What to do: Communications should partner with L&D and AI enablement teams to build a clear, role-relevant narrative that connects AI to everyday work. That means going beyond the “what” and “why” to include practical, team-specific examples – and showing what good AI use actually looks like. Managers play a crucial role here and should be equipped to reinforce these messages in regular team settings. 

2. Shadow AI Is Outpacing Governance 

What’s happening: Employees are quietly using unapproved AI tools to stay productive – often because sanctioned options aren’t accessible, intuitive or well-communicated. 

Why it matters: Recent research shows that over half of employees using AI at work are doing so under the radar. Only 47% have received any training, 56% have made mistakes due to misuse and nearly half say they’ve gotten no guidance at all. That creates risk – for the business, the brand and the people trying to do the right thing without clear support. 

What to do: Communications should partner with IT, HR and Compliance to promote trusted tools, clarify what’s allowed and explain why governance matters. Use short, human-centered scenarios that help people understand tradeoffs and risks. Managers should be given clear guidance on how to check in with their teams and normalize asking, “What tools are you using and why?” 

3. People Assume AI Replaces Judgment – So They Stop Using Theirs 

What’s happening: Without the right framing and support, employees may treat AI output as the final answer – not a starting point for critical thinking, refinement or discussion. 

Why it matters: A recent MIT/Wharton study found that while AI boosts performance in creative tasks, workers reported feeling less engaged and motivated when switching back to tasks without it – suggesting that over-reliance on AI can dull ownership and reduce the sense of meaning in work. 

What to do: Communications and L&D teams should align around positioning AI as a co-pilot, not a decision-maker. Messaging should emphasize the value of human input – especially in work that shapes brand, strategy or outcomes that may pose ethical dilemmas. Training should encourage questions like: 

  • “Would I feel confident putting my name on this?” 
  • “Where does this need my voice, perspective or context?” 

By reinforcing the expectation that employees think with AI – not defer to it – organizations can strengthen decision quality, protect brand integrity and keep teams connected to the meaning in their work. 

4. The Organization Is Focused on Activity, Not Maturity 

What’s happening: Many organizations are tracking AI usage – but not its strategic impact. The focus is on activity (how often AI is used), rather than maturity (how well it’s embedded in high-value work). 

Why it matters: According to a Boston Consulting Group survey, 74% of companies struggle to achieve and scale the value of AI – with only a small fraction successfully integrating it into core, high-impact functions. Without a clearer picture of what good looks like, AI efforts risk stalling at the surface. 

What to do: Communications teams should partner with AI program leads to define and share an AI maturity journey – through narrative snapshots, team showcases or dashboard insights that reflect depth, not just breadth. Highlight moments where AI has meaningfully shifted workflows, improved decision-making, unlocked new capabilities or resulted in notable client or business wins. And celebrate progress in stages – from experimentation to strategic integration to measurable ROI – to help the organization see not just what’s happening, but how far it’s come. 

5. Leaders Aren’t Framing the Change – or Making It Visible 

What’s happening: Many leaders say they support AI – but too few are actively learning, using or communicating about it. When leaders aren’t visibly experimenting or sharing what they’re discovering, employees are left to wonder if the change is important or safe to engage with themselves. 

Why it matters: According to Axios, while a quarter of leaders say their AI rollout has been effective, only 11% of employees agree. That’s not just an implementation gap – it’s a trust gap. And the root cause isn’t technical. It’s about clarity, consistency and whether people feel the change is relevant, credible and real. 

What to do: Communications teams should make it easy for leaders to show up – not just with bold vision, but with curiosity and candor. Encourage short, human signals: what they’re trying, what surprised them, what didn’t work. Share safe-fail stories. Invite open conversations. When leaders model vulnerability and visible learning, they normalize experimentation – and create the cultural conditions that AI adoption actually needs to take root. 

Making AI Real – and Communicating What Matters Most 

These risks don’t stem from infrastructure or algorithms – they come from gaps in alignment, communication and visible leadership. And they escalate when left unspoken. 

In the first article of this AI adoption series, we made the case for a people-first approach to AI. In our second article, we unpacked the psychology of hesitation, showing how quiet friction, not overt pushback, is what most often stalls momentum. 

Our hope is that this third piece has connected the dots: Communications may not own every risk – but it’s essential to identifying, navigating and de-escalating them. 

The bottom line: Technology may spark change, but it’s clarity, trust and visible leadership that make it real. FleishmanHillard partners with organizations worldwide to align ambition and action, helping clients avoid pitfalls, contain risk and realize full value of AI. As the pace accelerates, that human advantage will be the ultimate differentiator. 

Article

Elevating Cybersecurity Messaging After Black Hat 2025

August 27, 2025
By Miranda Sanders

Las Vegas was sweltering for Black Hat 2025, and so were the conversations on the show floor. AI led to much of the discussion as both a powerful tool for defense and a fresh attack vector. For example, there was news on major advances in cloud and endpoint security and rising concern among experts about rising supply chain and infrastructure-targeted threats.

But what stood out to us this year wasn’t just the tech. It was how the conversation around security itself is evolving, raising the bar for communicators everywhere.

The news isn’t gone. It’s just different.

If you felt this year’s coverage was somewhat muted, you’re not alone. Gone are the days when Black Hat was the moment, a guaranteed headline in every tier-one business publication. Instead, the coverage that mattered most came from a handful of reporters, probably with deep, longstanding relationships in the Cyber space. Those publications included The Verge, VentureBeat, Wired, ZDNet or Network World. These reporters already have a clear understanding of a brand’s enterprise security business strategy. They can dive deep to better understand the industry implications from product news, from Google’s move towards better supply chain security, to SentinelOne’s managed services expansion, Microsoft’s “Project Sentinel AI”, Cisco’s quantum-resilient encryption and more.

The threat intel has hit home.

Five years ago, a single research report could dominate the news cycle, with dozens of stories written by security media during Black Hat. Now it takes more. The bar is higher, and editors want hard evidence that connects to real-world risk.

Outlets like Reuters and Bloomberg focused on threats with tangible implications for infrastructure and public safety. For example, Reuters covered activity around APT41 and Iranian cyber espionage. At the same time, Politico discussed the news’ geopolitical implications and potential policy responses.

Bloomberg reported on credible threats to electrical grids and potential impacts on critical infrastructure. The common theme? If threat intelligence impacts – or has a real, credible threat to impact – people’s lives, then it’s worth covering.

Former NYT reporter Nicole Perlroth’s keynote put it bluntly: the human impact of cyber risk is no longer hypothetical. It is today’s reality, and it’s only going to get more devastating. For communicators, translating technical findings into stories about people and policy is now essential.

Reporters want to experience, not just observe.

Several reporters on site said that the things they enjoyed most this year were moments set up by brands where they could place themselves in the shoes of security professionals on the front line of today’s biggest threats – whether during panels, sessions or dedicated private events. Several tier-one media outlets attended a Cisco Talos tabletop exercise. In this hour-long immersive session, they played a Dungeons and Dragons-like game to understand how an incident may play out in real life.

As communicators, prioritizing these immersive opportunities can turn complex topics into compelling stories.

What does this mean for security communicators?

If Black Hat was any indication, media are looking for clear, authoritative voices who can cut through the technical noise and connect security stories to business, policy and human impact. Here’s how to best do that for the most relevant themes we saw come out of Black Hat this year:

  • AI Dominance: Position spokespeople to discuss both the promise and risks of AI in cybersecurity, using clear, non-technical language.
  • Supply Chain Risk: Share concrete examples or data on how your organization addresses third-party and supply chain vulnerabilities.
  • Quantum Security: Media are looking for thought leadership and educational content if your brand is working on quantum-resilient security solutions.
  • Cloud & Zero Trust: Highlight practical business benefits of zero trust and cloud-native security in your messaging.
  • Critical Infrastructure & IoT: Prepare proactive statements around your efforts to protect critical infrastructure and IoT.
  • Real-World Impact: Emphasize how your solutions or research address current, active threats with clear, actionable outcomes.
  • Geopolitical Context: Be ready with expert commentary connecting cybersecurity developments to broader policy and international issues.

The pace of change in security and security communications isn’t going to slow down. As the landscape evolves, so does our approach to telling the stories that matter.

Stay tuned for more insights into security communications from us in the coming months.

Article

The Answer Engine Era Is Here

August 20, 2025
By Ellie Tuck

We are living through another fundamental shift in how people discover brands. But we’ve seen this pattern before: the move from analog to web, from search to social. Each time, the brands that adapted early gained lasting advantages. Now we are seeing the rise of LLM-powered answer engines and the emergence of Generative Engine Optimization (GEO), a strategy that leverages AI to optimize a brand’s visibility and reputation in answer engine results.

The numbers tell the story: over half of Google results now include a generative response. AI agents and chatbots are increasingly becoming the first stop for people seeking recommendations, advice or information. If your audience is already there and you are not auditing how your brand shows up, you are missing a critical piece of the discovery puzzle.

How we are navigating the shift

While the fundamentals of trust and quality content remain, GEO redefines how they are executed. Analysing tools like ChatGPT, Gemini and Perplexity shows that these models lean heavily on what is already in the public domain, especially high-trust, earned media sources.

In response, we have had to build custom tools to get under the hood of how a brand is being interpreted. These tools allow us to see where a client is showing up, how they are being described, and how that compares to others in their space.

This new landscape also demands a new level of precision from our creative campaigns. We are asking more specific questions. Is our messaging backed by the right expert validation? Is our content tailored for the types of media AI models trust? Is our phrasing distinctive enough to be picked up by both machines and people?

This is where creativity and technical precision now overlap. Our teams are building synthetic AI audiences to test ideas earlier and using our FH Fusion platform to assemble virtual focus groups that inform smarter, faster decision-making.

A practical framework for influence

Our approach is led by audience behavior. That has always been our starting point in PR, and it is no different in the world of AI.

To influence how LLMs respond, we focus on a few key levers:

  • Earned coverage in high-trust sources
  • Structured storytelling to make key messages clear
  • Cross-channel reinforcement of the right signals
  • Consistency, because LLMs rely on pattern recognition

This work is complex, and the environment is not static. But an adaptable, audience-led strategy puts us in the best position to succeed.

What this means for our industry

The implications are broad. Business leaders need to get smart about how these models make decisions, guided by real data, not guesswork. Answer engine visibility should become a core KPI, not just for communications teams, but for growth.

But reputational risk is a major factor. We are already seeing AI tools surface outdated or outright false content about brands. Because what an LLM says feels factual to users, our role shifts from defending a single source of truth to shaping the entire ecosystem that AI learns from. This is nuanced work, but it is also where we can have the most significant impact.

No one has all the answers yet. The models are evolving, the sources they trust are shifting, and the tactics that work today may not work tomorrow. But the brands that start auditing their answer engine presence now will have a significant advantage over those who wait.

The communications industry has adapted to every major shift in how people consume information. This one is no different, except for the speed at which it is happening. The question is not whether your brand will need a GEO strategy; it is how quickly you can build one that works. We’ve adapted before, and we’ll do it again.

Ellie Tuck width= Ellie Tuck is the chief creative officer of the Americas based in New York.

 
Article

Why Primary Research is the Power Source for AI That Works 

August 11, 2025
By Marina Stein Lundahl

Generative AI isn’t a promise anymore. It’s here.  

In the momentum of this modern gold rush though, it’s easy to forget a critical truth: the power behind these tools is still human. The quality of generative AI outputs depends on the inputs we feed them, and that begins with the rigor of primary research.  

Since 2023, the use of generative AI by organizations has more than doubled, with 71% of companies leveraging it by 2025. One standout application? Synthetic audiences, a powerful new way for communicators to gain insight into their audiences’ attitudes, perceptions and behaviors. But just like it’s easy to get swept away by the wave of generative AI, it’s easy to think that synthetic audiences are rendering traditional primary research obsolete. Nothing could be further from the truth.  

Synthetic audiences can’t outrun the human source 

Primary research and AI aren’t in competition. They’re codependent. 

The best synthetic audiences are built on the back of great human data. On the other hand, primary research can be made more focused and agile when layered with synthetic audience outputs. Synthetic audiences can extend the life of primary research when we incorporate real-time news or cultural data, keeping the insights fresh and up to date. Understanding the complexities of this relationship enables researchers to maximize benefits of both methods.  

As the old saying goes garbage in, garbage out. 

That’s never been truer than it is today. 

The Human Edge: What AI Still Can’t Simulate 

AI’s emergence has elevated the importance of research design and data quality vigilance, as MRS chief Jane Frost highlights in her article covering the Global Data Quality Initiative. Now more than ever, poorly designed studies don’t just lead to flawed short-term insights; they embed those flaws into synthetic audiences that rely on these studies as crucial training datasets. When applied carelessly, this flawed insight can lead to misinformed decisions that create business or reputational risk. 

This new reality demands that we approach primary research with heightened rigor and foresight. The questions we ask, the participants we recruit and the methodologies we employ must all be optimized not just for their immediate results but for their value as training inputs for AI models that expand the radius of these data.  

The equation is simple: better human data lead to better AI models. Human insights provide texture and nuance that synthetic models currently fail to accurately simulate. 

  • Cultural Context: AI models struggle to understand deep-rooted and implicit cultural knowledge that humans navigate effortlessly through lived experiences 
  • Emotional Nuance: The richness and range of human emotional responses remains difficult to synthesize  
  • Emerging Behaviors: Primary research captures to-the-moment changes or evolutions in human behaviors before they become widespread enough to appear in secondary sources 
  • Contradictions and Complexity: Humans often hold conflicting views simultaneously; a complexity that enriches our understanding but challenges AI models 

These qualities aren’t “nice to haves.” They’re ingredients for insight that inspire action. The kind of action clients, policymakers and customers can trust.  

The ‘garbage in, garbage out’ dynamic shouldn’t be viewed as loose guidance for fine-tuning virtual audience models; there are real risks involved when primary sources are undervalued (e.g., algorithmic bias, insight homogenization and missed innovation opportunities). 

Reimagining Primary Research for the AI Age 

While critical to the relevance and credibility of AI-driven audience research, traditional primary research isn’t immune to the pressure to adapt and evolve in the age of advancing generative AI. Today’s research must be crafted with dual purposes: 

  1. Delivering precise and actionable insights 
  1. Creating high-quality, scalable inputs for AI systems and synthetic audiences 

This evolution means considering: 

  • Data Structure: How will this data need to be formatted to serve as effective model inputs? 
  • Comprehensive Capture: Are we collecting the contextual information AI needs for proper interpretation? 
  • Longitudinal Value: How will this data remain relevant as behavioral patterns evolve? 
  • Ethical Considerations: What guardrails ensure our data fuels responsible AI development? 

Final Word 

Forward-thinking organizations recognize that the competitive advantage is not in choosing between primary research and synthetic audiences, but in their purposeful integration. Investing in the quality, design and implementation of primary research is no longer optional. It’s a requirement to fuel the next generation of insights, both human and artificial.  

As we navigate this rapidly evolving landscape, we’re firmly planting the flag:  

Primary research isn’t just still relevant, it’s more important than ever and will improve synthetic audiences.  

Article

The Real Reason Your AI Rollout is Stalling

July 30, 2025
By Zack Kavanaugh

When it comes to the success of AI rollouts and adoption, there’s a notable delta between the perspectives of a company’s leaders and its employees.

About a quarter of leaders say their AI rollout has been effective. Only 11% of employees agree.

That’s not just a signal that implementation is lagging – it’s a signal that alignment is lacking. And that gap likely isn’t due to tech – at least not tech alone. More likely, it’s about trust, clarity, consistency, relevance … even identity.

You can launch the right tool with a solid rollout plan behind it. But if employees don’t understand why it matters – or where they fit in – behavior change stalls before it has the chance to take root.

Why Behavior Change Stalls: The Distance Between Intention and Action

Behavior change doesn’t just happen because a tool is available – it has to be intentionally built into the experience. Early. Clearly. With a level of resourcing and support commensurate with what the company has invested in the platform itself.

That means embedding behavior-shaping touchpoints from day one – not waiting for adoption to happen organically. What does this look like in action? Continuous feedback loops to surface and address employee hesitations, leaders modeling new behaviors in visible ways, regular moments of reflection woven into team rhythms, and dedicated roles focused on coaching and practical support – among other things.

People pull back when things feel vague. When the shift doesn’t connect to what they care about, or how they see their role. Even the best tools get overlooked if the environment around them doesn’t support the change they’re meant to create.

Where Behavior Change Breaks Down: The Subtle Signs of Resistance

But where exactly does the friction show up?

Resistance doesn’t always show up as vocal opposition – more often, it shows up in silence. A tool gets rolled out, but questions go unasked. Team conversations sidestep it. Some employees disengage or quietly revert to old habits like manually analyzing large swaths of data or generating meeting summaries and first drafts from scratch.

This refusal isn’t manifested as loud rebellion. It’s slow fade. And in AI transformation, that quiet drift is one of the biggest threats to sustained impact.

Left unchecked, that disengagement can erode tool ROI – dragging down productivity, creating adoption gaps across teams and limiting the career growth of those who hesitate, especially in roles where fluency with AI is quickly becoming table stakes. In short, when employees don’t buy in, the business can’t move forward at the pace it needs to.

The good news? These signals are visible – if you know where to look. Spotting and addressing them early can protect your investment, align your people and accelerate progress where it matters most.

The Three Layers of Hesitation: Enterprise, Team and Individual

For companies struggling to drive AI adoption, this is the moment to step back and start asking simple questions like the ones here.

While the tools will get better and the use cases will expand, none of that guarantees impactful adoption.

Right now, most organizations don’t need a newer generation of the technology. They need better feedback loops. More storytelling and open conversation. A stronger bridge between AI strategy and lived experience.

And more honest signals from leaders – that this isn’t just about the next tool, it’s about how the work is changing, why that matters and how the organization is committed to making space for people to come along with it.

The Final Takeaway: Change Sticks When Conditions Are Right

Adoption doesn’t accelerate just because the tools get better. And AI doesn’t scale well in confusion. These things happen only when the environment is ready – when culture, clarity and context catch up to the ambition.

That’s when change starts to feel real. And when people decide it’s worth leaning in.

Article

Leading Through Complexity: What Higher Ed Communicators Are Saying

July 25, 2025

What one word best describes your day-to-day work? 

That was the icebreaker posed by FleishmanHillard’s Sarah Francomano, who hosted and moderated a candid dinner conversation among senior higher ed communications and marketing leaders. Responses like “firefighter,” “pivot” and “controlling chaos” weren’t said for dramatic effect—they reflected the current state of the higher ed landscape. The group all concurred that leading communications in higher education today is intensely complex, often chaotic and always high stakes.

The conversation was twofold, starting with discussions around what senior leaders are currently seeing in higher education. Then, the conversation moved to what’s next and how higher-ed professionals can leverage AI and other emerging tools to support them in their roles.

The Current Reality: Complexity and Constant Pressure

Communications leaders in higher education are facing unprecedented, often competing demands—with the stakes higher than ever. A single misstep can trigger consequences ranging from trustee backlash to federal scrutiny. Plus, in an environment where issues are deeply personal and highly visible, it’s often the job of the communications team not just to respond, but to cut through the noise, determine whose voices matter most in a given moment and identify which relationships need to be prioritized in order to guide the institution through crisis or change.

Participants shared their experiences managing a high volume of inquiries on a consistent basis from students, parents, alumni, donors, faculty, media and the general public on issues pertaining to their schools. One participant described a case where their team received more than 10,000 emails in response to a global crisis. After sorting through all of the messages, they found that only a small fraction came from individuals actually affiliated with the institution. It was a telling example of how the general public’s perspective does not always reflect the opinions of key stakeholders who have an impact on a university.

Others spoke about the weight of deciding when—and whether—to issue public statements. Choosing to speak up on a cultural or political moment may be the right call in one case, but it often sets expectations for the next moment. The act of staying silent can also become a message, leaving universities at risk of receiving backlash. One communications leader noted that even a simple interaction with a reporter can draw the institution into a larger story, whether they want to be part of it or not.

Enrollment also surfaced as a key pressure point. Some schools are dealing with declining numbers and budget shortfalls; others are seeing higher-than-expected demand. Several attendees commented on the long-term risks of tuition discounting—the idea that while short-term financial aid boosts can help meet yield goals, they may also chip away at perceived brand value over time. Once an institution begins competing on price, it becomes difficult to return to a different model.

The Future: How AI is Shaping Strategic Readiness

Toward the end of dinner, the conversation shifted to some of the solutions now available to address the challenges that come with working in higher education. The group was introduced to a live AI-powered crisis simulation, led by FleishmanHillard’s Alex Lyall. The FH Crisis Simulation Lab draws from real-world crisis events and FH simulation methodologies and presents users with unfolding scenarios in the form of projected stakeholder reactions. Unlike traditional simulations, which are static, this AI-powered tool is dynamic in nature, responding to the real-time decisions of participants by evolving the crisis scenario to reflect how stakeholders might respond.

When the demo immersed participants in a campus protest scenario, the group decided to put the tool through its paces and selected the most aggressive response, forcing demonstrators to disband by a set deadline. The result generated backlash, escalation and reputational fallout in the form of emails, social media posts and media coverage, mirroring how a crisis team would experience these types of situations.

Participants were quick to note how well the tool captured the complexity and pace of an actual crisis. The AI agent mapped out the often-conflicting reactions across stakeholder groups—students, faculty, alumni, media, donors—and showed how quickly one decision can lead to a cascade of consequences. Later in the simulation, when the team chose how to correct course, the tool was prompted to generate internal and external holding statements that offered strong, usable drafts that could be easily customized to fit the voice of an institution.

Participants saw clear potential for the AI agent as both a training and planning resource—especially in conversations with boards or leadership teams. It provided a structured, precedent-informed way to explore how crisis scenarios might unfold, helping teams evaluate why one communications path might be more effective than another.

Alex shared that while this particular demo was generic, the FH Crisis Simulation Lab can be tailored to reflect each school’s culture, governance structure and audience. Even those in the room who were skeptical about AI said they could see its value in this kind of application—not to replace human instincts, but to sharpen and support them.

Going Forward: Navigating Reputational Complexities

The evening was a chance to connect with peers, swap stories and explore fresh ideas about what the future of higher ed looks like. It was an invigorating conversation that left many in the room feeling energized and inspired.

Higher ed communications may be complex, sometimes chaotic and full of tough calls—but it doesn’t have to be faced alone.

Article

AI Is a Business Imperative, But It’s a People Challenge First

June 12, 2025

As AI continues to reshape industries, organizations must take proactive steps to engage their workforce in these emerging technologies or risk falling behind. In this series, we will share insights to help leaders ask the right questions, engage and empower their teams, and position their organizations for long-term success in an AI-driven world.

Driving a People-First Adoption Strategy

Whether you work in IT, finance, healthcare, manufacturing, retail, agriculture or any other space—you can no longer afford to view AI as a future consideration. The time to prioritize AI was yesterday. As we enter the second half of a century-defining decade, the gap between companies that empower their workforce for AI-driven change and those that resist it will only continue to widen.

Yet many face real tension—move too quickly, and risk confusion, backlash or missteps that expose the business to unnecessary risk; move too slowly and fall behind competitors or miss out on transformational opportunities. The right path isn’t at either extreme. It’s a disciplined, step-by-step journey rooted in clear communication and a people-first strategy that helps employees navigate disruption with clarity, support and agency. The more planful your organization is, the more equipped you will be to ride the tidal wave of AI innovation coming your way.

A multidimensional approach requires effective communication, cultural readiness, engaged leaders, a skilled workforce, robust infrastructure, and organization-wide AI alignment.

Embracing the Four Pillars of AI Readiness

Future-focused leaders must think critically about how their people, at every level, are thinking, feeling and acting in response to AI-driven change. True readiness goes beyond systems and strategies and is rooted in your people.

Culture

Cultural readiness is about how employees feel—whether they are curious, confident or concerned about AI’s impact on their work. Organizations should create space for conversations about the future of work, and how roles may change in the age of AI. Communication and training must address hesitations directly and intentionally to build belief, trust and understanding around AI’s potential.

Leadership

Leaders need to model behaviors that build trust, safety and resilience during AI transformation. Visible champions of change will reinforce the connection between AI initiatives and the broader business strategy, and create an environment where employees feel supported, empowered and motivated to engage with new technologies.

Knowledge

Bridging knowledge gaps calls for a focus on both skillsets and mindsets. Organizations must explain why AI matters, how it impacts roles and how employees can use it to thrive.

Infrastructure

While infrastructure decisions may reside within IT, communications play a critical role in translating what system changes mean for employees. Communicators are essential to clarify how tools and changes will support safer, better ways of working.

Building this foundation across culture, leadership, knowledge and infrastructure is essential, but understanding your organization’s starting point is just as critical. By asking the right questions, you can identify strengths to build on, vulnerabilities to address and opportunities to align your teams around a clear, honest path forward.

Assessing Your Employees’ AI Readiness

AI transformation is a cross-functional effort, requiring coordination across the executive team, operations, technology — and critically, communications. Communications teams play a pivotal role in assessing organizational readiness, shaping a corresponding narrative around AI adoption and building trust across the organization. Asking yourself these questions can help clarify where your organization stands and where to go next:

Culture

  • Are leaders and employees open to AI adoption?
  • Do employees perceive AI as a threat or an opportunity?
  • Is there a clear understanding of how AI can benefit the company?
  • Does our culture support innovation and experimentation?
  • Do employees feel safe raising concerns, questions or ideas about AI without fear of judgment?

Leadership

  • Is AI a strategic priority for company leaders?
  • Are leaders visibly modeling openness, curiosity and resilience around AI change?
  • Are leaders connecting AI initiatives to the company’s broader mission and purpose in a clear, human-centered way?
  • Are leaders actively listening to employees’ concerns and ideas about AI and incorporating that feedback into decision-making?
  • Are AI investments aligned with business strategy and long-term goals?
  • Do executives understand the risks and opportunities of AI?

Knowledge

  • Are employees clearly informed about how AI systems will impact their work?
  • Do employees have AI-related technical skills?
  • Are there AI literacy programs for nontechnical staff?
  • Is there a talent acquisition strategy for AI expertise?
  • Are employees given clear examples of how AI will make their jobs easier, more impactful or more strategic?

Infrastructure

  • Are AI policies, governance, ethics and security protocols communicated clearly to employees?
  • Are concerns about AI openly acknowledged and addressed in communications?
  • Does our organization have a dedicated function/team or clear points of contact for our AI efforts?
  • Are new AI tools introduced with practical training and ongoing support?

What’s Next?

Start with what you know. If your people seem unsure or skeptical, focus on building trust and curiosity. If your leaders lack engagement, explain why AI matters and provide a framework they can use to model the mindset you want to see. AI readiness is about steady, people-first progress — not perfection. Steps forward could look like any or all of the following:

  • Live AI demo during an upcoming meeting
  • Fireside chat with a leader exploring the why and how of your company’s AI strategy
  • AI checklist outlining ways your organization can use AI to increase efficiency and drive business outcomes

There is no one-size-fits-all path to making an organization AI-ready, but leaders who critically examine their current state and take decisive action will be better positioned to thrive. The success of any AI initiative hinges on how well people understand and adopt it. Clear communication and strategic alignment are essential, and that’s where we can assist — helping you navigate change, engage and align your workforce and ensure a smooth transition.

Elana Sindelar Elana Sindelar works in FleishmanHillard’s Talent + Transformation practice with experience in change management, employee experience and internal communications. She has supported clients through major IT transformations, corporate rebrands and M&A activity. Elana currently focuses on exploring AI’s effect on the future of work, including how the emerging technology is reshaping the employee experience.

 
Article

Communicating Through Dilemmas: Turning Uncertainty into Opportunity

May 29, 2025
By Rachel Catanach

I recently finished reading a book by Australian author Richard Flanagan called Question 7. The book explores his family and sense of place, set against the geopolitics of World War II. One detail that gave me pause was the title. Question 7 refers to a metaphysical puzzle posed in a short story by Russian writer Anton Chekhov:

“Wednesday, June 17, 1881, a train had to leave Station A at 3 a.m. in order to reach Station B at 11 p.m.; just as the train was about to depart, however, an order came that the train had to reach Station B by 7 p.m. Who loves longer, a man or a woman?”

Chekhov’s point is that the writer’s job is to ask the deepest questions without purporting to answer them.

Why is this relevant to communicators? Question 7 made me think about the kinds of dilemmas CEOs and C-suite leaders face every day in today’s uncertain, unpredictable environment. In a world where we have data, data everywhere, the C-suite has never faced such hard dilemmas that call on all their leadership powers and demand judgment beyond logic. They require clarity, conviction and communication.

They are operating in a world where the the new reality is … uncertainty.  They can no longer trust the models they’ve always relied on. Stakeholder views are in constant motion and increasingly polarized. Customer demands are elevated, consumer perceptions have become unpredictable and technology is driving consumption at a dizzying speed. Multiple truths are operating simultaneously, creating complexity, confusion and a need to navigate and scenario-plan in new ways at each turning point.

The escalating daily dilemmas and heightened risk will paralyze some CEOs but bring competitive opportunities for others—when tackled with decision advantage as opposed to decision regret.

That challenge is playing out at a global scale. According to the World Economic Forum’s May 2025 Chief Economists Outlook, 82% of chief economists say global uncertainty is currently “very high,” with trade, monetary and fiscal policy cited as the most volatile factors. Meanwhile, 79% expect recent U.S. policy shifts to create long-term global disruption, and nearly half of all organizations are planning to delay decisions or diversify operations in response.

For communicators, this only raises the stakes. In this kind of environment, decisiveness without alignment becomes a liability. It’s not just what leaders decide—it’s how they communicate it, who they bring with them and how ready they are to pivot when conditions shift again.

That’s why communication isn’t downstream support. In this high-risk environment, it’s often the strategic driver of success or failure. Of winning—or, at the very least, not losing. In this uncertain environment, there will be both. Yes, strategy is important.  But communication that is truly tailored to stakeholders, without compromising values, but accounting for trade-offs, is the name of the game.

Whether the challenge is market-facing or deeply internal and out of public view, communication is often the foundation of no-regret decisions that maximize opportunity as well as minimize risk.

This is where an integration of corporate affairs and brand impact matters most. At its best, communication unifies narrative, reputation and growth strategy—linking what an organization believes to how it behaves.

That’s the inflection point where communication becomes irreplaceable—not just as messaging, but as muscle. The strongest leaders today aren’t aiming for omniscience. They’re imagining new scenarios. They’re staying open to multiple truths, acting with purpose and adjusting with speed. And they’re asking their communication teams to be part of that front line, not the follow-up. 

As audiences approach brands from countless side doors—media, employee channels, investors, influencers and policy arenas—alignment can’t be an afterthought. Communication must connect narrative to value, decipher signals from the noise and turn leadership intent into audience impact. It marks a shift from defensive, reactive cycles to deliberate, plotted momentum.

Creating Anchors in an Uncertain Environment: Hear More From Rachel on the It’s No Fluke Podcast

This is how resilience is built. Not just in risk management, but in the discipline to return to your anchors—people, purpose, values—and communicate them clearly, especially when answers are incomplete. The most credible leaders today are the ones who say, “Here’s what we know. Here’s what we’re watching. Here’s how we’ll stay ready.” The credible leaders are those who understand context and how it connects to community and culture and drives decision-making.

Because let’s be honest: no one has a crystal ball big enough for this moment. But those with a process, a plan, the predictive tools and a point of view? They’re the ones leading with confidence—even in a time of shared ambiguity.

And they’re not doing it alone. They’re surrounding themselves with trusted partners who bring clarity to complexity. Who understand both the risk landscape and the human context. Who know that in a fragmented, high-pressure environment, communication isn’t just the playbook—it’s the platform.

Cody Want Rachel Catanach leads FleishmanHillard’s New York and Boston offices and the Global Executive Advisory, counseling CEOs on leadership transitions, board engagement and high-stakes issues. A global PR industry advocate, she has spoken at Davos, moderated at Cannes Lions and co-authored The Page Society’s Beyond Communication report. She was also a 2024 PRWeek Woman of Distinction.

 
Article

From Chaos to Clarity: Why AI is the Communications Industry’s Strategic Imperative

May 2, 2025
By Matt Groch and Caitlin Teahan

In a world where every headline seems louder than the last, communications professionals are being asked to do, and prove, more than ever. What was once a function centered on messaging and media relations has evolved into a high-stakes, high-visibility discipline responsible for protecting reputations, navigating cultural complexity, and driving business outcomes.

As technology further shapes the media landscape and economic pressures continue to mount, one thing has become clear: the role of communications is more complex and thus more critical than ever. But with challenge comes opportunity, and today, that opportunity is being fueled by the strategic integration of artificial intelligence (AI).

The Challenge: It’s Bonkers Out There

If you’re a communications leader, you’re likely feeling the pressure and for good reason. The landscape is chaotic.

Crises move at lightning speed, supercharged by social media and a disparate constellation of stakeholders with conflicting expectations. Add to that a hyper-polarized climate where nearly every issue becomes politicized, and it’s easy to see why navigating reputation risk has become exponentially more difficult.

Meanwhile, the media landscape is in flux. Traditional outlets are losing authority, misinformation spreads like wildfire, and trust is no longer centralized; it’s fragmented across a dizzying array of influencers, platforms, and niche communities. For brands, that means it’s harder than ever to shape consistent, credible narratives.

And that’s not all. Economic uncertainty continues to rattle both the public and private sectors. From rolling layoffs and market volatility to tariff threats and escalating trade tensions, the pressure is on, especially when it comes to protecting corporate revenues and justifying communications budgets.

The Opportunity: AI-Powered, Data-Driven Communications

Despite all the noise, there’s a bright spot — one that could help communications professionals not just survive but thrive.

For years, we’ve used tech tools like media monitoring platforms and databases. But until recently, they had only a marginal impact on how we worked or the business outcomes we could drive.

Enter large language models and generative AI.

These tools represent a true inflection point. They’re already enabling communications teams to move beyond reactive, manual approaches and toward more proactive, insight-led strategies that improve outcomes, not just optics.

With AI, we’re now equipped to analyze coverage, conversation, and cultural trends at scale — instantly and intelligently. That opens the door for more effective, real-time media intelligence, smarter issues management, and faster, more informed responses when a crisis hits.

FleishmanHillard’s Ephraim Cohen moderates a conversation with Business Insider CTO Harry Hope during The Briefing Room: Teams of the Future in NYC — a dynamic discussion on how curiosity, integrity, and quiet persistence can guide teams through constant transformation.

The Future Is Now: Comms, Collaboration, and Leadership

What once took days and armies of analysts, AI can do in minutes.

Teams can tap into virtual audiences (or synthetic personas) to test messages and develop campaign hypotheses quickly and affordably. These techniques are also changing the game behind the scenes, with agencies using them to streamline business development and accelerate RFP workflows. Of course, care must be taken, especially when targeting niche or harder-to-reach audiences, to avoid misleading outputs or poor strategy based on bad data.

Creative production is also getting a tech-powered boost. AI tools can now generate brand-aligned visuals, edit videos, draft headlines, and even create compelling campaign concepts — all faster, cheaper, and at scale.

But here’s the catch: all this potential only matters if teams are equipped and empowered to use it.

That’s where leadership comes in. Communications leaders must play an active role in fostering a culture of innovation. That means encouraging experimentation, offering training, and helping teams develop fluency with AI tools. In today’s environment, AI isn’t just a productivity enhancer, it’s a strategic lever.

And as communications teams are increasingly expected to demonstrate measurable impact, AI is enabling a new era of outcomes-focused storytelling. From real-time analytics to advanced attribution modeling, we’re more strongly positioned to tie comms efforts to business outcomes in a way that makes sense to the C-suite.

Bottom Line: A Strategic Imperative, Not Just a Tool

AI isn’t just here to optimize how we write press releases or track media hits. It’s reshaping the very foundation of the communications function.

The leaders who will thrive in this new landscape are the ones who see AI not as a threat, but as a strategic enabler. By embracing AI capabilities across insights, content, issues management, and measurement, communications professionals can elevate their strategic value and align more closely with business goals.

The challenge is real, but so is the opportunity.

Now’s the time to lead with clarity, act with urgency, and build teams that are ready for what’s next.

Article

Go Positive with Images; Go Negative with Words 

April 24, 2025
By Caitlin Teahan and Ephraim Cohen

Museums often inspire through beauty and wonder. News media? Not so much. Why do we associate one with hope and the other with dread—even when we say we want more good news? The answer lies in how our brains respond to words versus images.

Understanding the emotional mechanics of language and visuals helps communicators craft messages that resonate. Words and images both shape perception, influence behavior and drive engagement. But when it comes to emotional impact, they trigger opposite effects.

Words: The Power of Negativity 

In written and spoken language, negative words carry disproportionate weight due to the negativity bias—a psychological tendency to pay greater attention to threats and adverse stimuli as an evolutionary survival mechanism. Think, for example, how one stinging criticism sticks with you far longer and more intensely than a dozen compliments do. It’s just human nature.

  • Negative News Headlines: Research from the University of Pennsylvania indicates that news articles with negative headlines generate 30% higher click-through rates than neutral or positive ones. Fear and urgency remain powerful motivators. 
  • Lasting Impact in Conversations: Critical remarks or alarming statements tend to linger longer in memory than positive discussions, often overshadowing constructive dialogue. 
  • Social Media Amplification: A 2021 study from NYU found that tweets with negative sentiments are 20% more likely to be shared, reinforcing the viral spread of outrage and conflict. 

Images: The Pull of Positivity 

Visual content, on the other hand, has a different impact. Whether paintings, photographs or digital images, positive visuals evoke instant emotional responses, often bypassing analytical thought and fostering a sense of optimism. 

  • Color and Expression: Bright colors, serene landscapes and smiling faces consistently generate feelings of joy and relaxation. A study in The Journal of Positive Psychology found that viewing uplifting artwork can increase happiness levels by 30%
  • Art as a Source of Hope: Historically, art has served as a medium for resilience and solace. From Renaissance paintings depicting harmony to contemporary visuals that counter societal anxieties, positive imagery offers a counterbalance to distressing narratives. 
  • Viral Visual Content: On platforms like Instagram and Pinterest, uplifting imagery—such as acts of kindness or vibrant nature scenes—is 40% more likely to be shared, demonstrating the innate appeal of positivity. 

Why the Difference? 

The fundamental disparity between our reactions to words and images stems from how our brains process them

  • Analytical vs. Emotional Processing: Words require cognitive effort to interpret, often triggering deeper emotional responses, particularly when negative. Images, however, activate the brain’s emotional centers instantly, fostering quicker, more positive engagement. 
  • Context vs. Universality: Word receptivity is driven by context, meaning their impact varies based on language and interpretation. Images, by contrast, are largely universal, making their positive effects more consistent across audiences. 
  • Speed of Processing: Research from MIT shows that the brain processes images 60,000 times faster than text. A powerful image can evoke emotion in milliseconds, while words take longer to register and influence perception. 

Implications for Media and Communication 

These insights present opportunities for content creators, marketers and journalists to balance emotional engagement with constructive messaging. Communicators must play to each medium’s strength:

  • In Journalism: Reporting will always involve critique—but pairing solution-based reporting with compelling visuals can temper doomscrolling with hope. Consider how photojournalism, infographics, and video clips can reframe stories through action, not just alarm.
  • In Brand Marketing: Language can create urgency, but visuals build trust. Strategic use of emotionally rich imagery (not just stock photos) can help brands feel more human, especially when the message is complex or controversial.
  • On Social Platforms: Leverage the algorithmic lift of visual content to reframe critical narratives. For instance, pair a provocative claim with an image that signals empathy or optimism to shift engagement from outrage to curiosity.
  • In Internal Comms & Leadership Visibility: Executives communicating change or challenges can soften negative language by accompanying it with clear, calming visual design—think tone-matching slide decks or video messages filmed in relaxed settings.

Conclusion 

The key takeaway? The medium shapes emotional impact as much as the message itself. 

Words and images wield distinct emotional power. While negative language commands attention and shapes discourse, positive imagery offers a pathway to optimism and connection. By recognizing these dynamics, communicators can design content that not only informs but also inspires, fostering a more conscious and balanced media landscape. 

(Disclosure: we wrote this article with the research and editing assistance of a custom GPT. The article is opinion only and we take responsibility for its content).